Tasks

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Tasks for the conference. Please sign up for the tasks you'd like to do.

Tasks

What Who Before Status
Send invoice to Agile Alliance (for sponsoring) PascalVanCauwenberghe
Budget and RiskAnalysis ongoing
Prepare Open Space intro and closing Willem, Marc, Nynke April
Setup/prepare/etc. "News Room" (laptops, networking, wiki access/internet access, printer)
Internet access? 65 € per day
Nynke, Marc, Willem will bring laptops, printer, wireless stuff 2nd half of April
Inform Elewijt of exact number of participants, nr of rooms needed, dietary requirements, required amount of wine, relevant times (start, lunch, dinner, etc.) 22-4-2005
AssessingImpact (not necessarily an evaluation form) NynkeEtkFokma 29-4-2005
Badges NynkeEtkFokma 29-4-2005

Done

What Who
Set up (and communicate) a MailingList WillemVanDenEnde
Agile Open logo MarcEvers
Decide on minimum and maximum number of participants
Set a DateForTheConference WillemVanDenEnde, MarcEvers, VeraPeeters
Book a ConferenceLocation VeraPeeters
Ask Agile Alliance sponsorship MarcEvers
Determine Agile Systems sponsorship: variable - max. 500 euro
Create general information email address: aoinfo WillemVanDenEnde
Determine price, conditions, registration closing date, etc.
Stimulate participants to think of IdeasForSessions - some sessions up on IdeasForSessions - need more from others. NynkeEtkFokma
Marketing: Invitation MarcEvers, NynkeEtkFokma, WillemVanDenEnde
Setup registration stuff: admin, Registration page, PayPal PascalVanCauwenberghe
Determine hotel 'policy' (i.e. how do we help participants in finding a hotel) VeraPeeters
Determine Schedule (times of start/end/lunch/diner/etc)
Decide on Theme
Marketing: make flyers? (based on the XP Day Benelux flyer (PDF) and the Invitation text) - no flyers
Marketing: announce the event in mailing lists etc. Everyone
Get insurance PascalVanCauwenberghe
Marketing: send reminder
Send reminder to participants about HotelReservations, AgileCamping, PreConferenceDinner, ConferenceLocation, Schedule (i.e. start/end times of conference), and other stuff
Set fee for accompanying person package (2 lunches, 1 dinner, reception): 65 euro ex VAT
Determine details of Schedule (breaks, timeslots, etc.)
Organize a PreConferenceDinner
Get beamer MarcEvers
Print/duplicate list of participants
Print IdeasForSessions