| Tasks for the conference. Please sign up for the tasks you'd like to do.
Tasks
| What | Who | Before | Status |
| Send invoice to Agile Alliance (for sponsoring) | PascalVanCauwenberghe | | |
| Budget and RiskAnalysis | | ongoing | |
| Prepare Open Space intro and closing | Willem, Marc, Nynke | April | |
Setup/prepare/etc. "News Room" (laptops, networking, wiki access/internet access, printer)
Internet access? 65 € per day | Nynke, Marc, Willem will bring laptops, printer, wireless stuff | 2nd half of April | |
| Inform Elewijt of exact number of participants, nr of rooms needed, dietary requirements, required amount of wine, relevant times (start, lunch, dinner, etc.) | | 22-4-2005 | |
| AssessingImpact (not necessarily an evaluation form) | NynkeEtkFokma | 29-4-2005 | |
| Badges | NynkeEtkFokma | 29-4-2005 | |
Done
| What | Who |
| Set up (and communicate) a MailingList | WillemVanDenEnde |
| Agile Open logo | MarcEvers |
| Decide on minimum and maximum number of participants | |
| Set a DateForTheConference | WillemVanDenEnde, MarcEvers, VeraPeeters |
| Book a ConferenceLocation | VeraPeeters |
| Ask Agile Alliance sponsorship | MarcEvers |
| Determine Agile Systems sponsorship: variable - max. 500 euro | |
| Create general information email address: aoinfo | WillemVanDenEnde |
| Determine price, conditions, registration closing date, etc. | |
| Stimulate participants to think of IdeasForSessions - some sessions up on IdeasForSessions - need more from others. | NynkeEtkFokma |
| Marketing: Invitation | MarcEvers, NynkeEtkFokma, WillemVanDenEnde |
| Setup registration stuff: admin, Registration page, PayPal | PascalVanCauwenberghe |
| Determine hotel 'policy' (i.e. how do we help participants in finding a hotel) | VeraPeeters |
| Determine Schedule (times of start/end/lunch/diner/etc) | |
| Decide on Theme | |
| Marketing: make flyers? (based on the XP Day Benelux flyer (PDF) and the Invitation text) - no flyers | |
| Marketing: announce the event in mailing lists etc. | Everyone |
| Get insurance | PascalVanCauwenberghe |
| Marketing: send reminder | |
| Send reminder to participants about HotelReservations, AgileCamping, PreConferenceDinner, ConferenceLocation, Schedule (i.e. start/end times of conference), and other stuff | |
| Set fee for accompanying person package (2 lunches, 1 dinner, reception): 65 euro ex VAT | |
| Determine details of Schedule (breaks, timeslots, etc.) | |
| Organize a PreConferenceDinner | |
| Get beamer | MarcEvers | |
| Print/duplicate list of participants | |
| Print IdeasForSessions | |
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